The Data Protection Act
Under the Data Protection Act, and from 25 May 2018 under the General Data Protection Regulation (GDPR) which replaces the Act , we have a legal duty to protect any personal information we collect from you.
What information do we collect from visitors to our site?
We may collect several kinds of information from visitors to our site:
- Comments made on individual posts via our Blog
- Enquiries (collected through our general contact form)
- Feedback (collected through email you send to us or when you take part in any surveys and polls on the Website)
- Usage information (collected through cookies and log files).
What do we do with this information?
Comments, Enquiries and Feedback
We value your enquiries and welcome your feedback. If you use our contact form or send an email to us seeking advice or information that we are not in a position to give, we may forward your email to appropriate Chichester Society members for a response. If we do this we will send you an email informing you of our actions.
If you make comments via our Blog on individual posts we review the comments before they are made public and may decide to edit the comments, unapprove them or delete them at our own discretion. The email address left with comments is not made public, but the name you enter on the comment is.
Normally any survey and poll information we gather will be used in an anonymous way. If we intend to contact you about your responses to a particular survey we will say so when we ask you to take part in it.
Site usage information
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.
Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Disabling these cookies will likely break the functions offered by these third parties
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
What happens when I follow a link to another site?
We will never pass on any personal information you have given us to any other organisation unless you have specifically asked us to do so.
What information do we collect if you are a Society member or a non-member but a willing recipient of our Newsletter?
For members we collect information provided by you on your applications form, this being:
- Contact information (such as personal name, address, telephone numbers (land line and mobile if provided), email address)
- Standing order bank details for subscriptions and your decision as to gift aid if supplied
For those who just receive the Newsletter we record:
• Contact information (personal name, address, telephone numbers (land line and mobile if provided), email address)
What do we do with this information?
We need this information solely to:
- To manage membership details and subscriptions for members
- To communicate with you as a member of the Society regarding events and matters on which our members might like to be informed
- Enable claiming of Gift Aid from HMRC
- Manage the postal and hand delivery of the Newsletter
We do not sell or make this information available to others.
We hold the information electronically and securely together with supporting paper files. Subscription details are managed by the Society Treasurer; membership and Newsletter distribution details are managed by the Membership Secretary – both serving as Data Processors.
If an individual resigns, is deceased or no longer wishes to make use of our services we do not retain their information other than to ensure that any outstanding financial matters (such as standing orders still being paid) have first been dealt with.
Lawful Basis for Processing
The lawful basis under which we process the data is ‘legitimate interests‘
as the processing (use of your data) is necessary for the purposes of the legitimate interests pursued by the Society.